Program, Events and Outreach Manager Position

POSITION: Program, Events and Outreach Manager 

TYPE: FULL TIME, HOURLY 

LOCATION: ALBANY, NEW YORK  

OVERVIEW 

Historic Albany Foundation (HAF) is a nearly 50 year old membership-based non-profit organization whose mission is to preserve and protect buildings in Albany that have architectural, historic, or civic significance.  We do this through advocacy, education, technical services and the operation of an architectural salvage parts warehouse and tool lending library.

Currently, HAF is seeking a detail oriented, outgoing and motivated individual to fill the position of Program, Events and Outreach Manager.  This full time (40 hours per week) hourly position.   

JOB DESCRIPTION

The Program, Events and Outreach Manager position encompass all communications including social media, web updates and weekly e-newsletter,  as well as oversight of public education programming, some special event coordination, and the Tool Lending Library.  This position reports to the Executive Director and works collaboratively with all staff members, volunteers and board members,

CLASSIFICATION

This position is classified as non-exempt for the purposes of the Fair Labor Standards and the New York State Minimum Wage Act.

QUALIFICATIONS

An ideal candidate for this manager position must possess exceptional customer service and interpersonal skills, exemplary writing skills, be highly organized and detail and deadline oriented, and be able to balance multiple competing priorities. Familiarity with software such as Squarespace, Canva, MailChimp, ticketing software such as Eventbrite, event / auction software such as Accelevents, and donor databases such as Donor Tools are critical, in addition to proficiency with Facebook and Instagram.  Experience with volunteer and intern management is preferred.  An interest in preservation, architecture and history is not essential but would be welcome.  A bachelor's degree and previous employment at a non profit organization is also preferred.

Responsibilities 

PROGRAMS  

Assist with the creation, coordination and promotion of tours, lectures, and other educational programs related to Albany’s architecture, history, or civic activities including identifying presenters, docents, and tour guides, along with appropriate venues and locations.  These duties are in conjunction with HAF’s Program Committee.

EVENTS

Assist in the coordination, management, planning and promotion of annual special events in conjunction with other staff and volunteers.  These events include Built, Feast, Preservation Merit Awards, and the Bender Lecture.   This position serves as part of the event planning committees.

OUTREACH 

nage and update HAF’s website, Facebook, Twitter, Instagram, and other social media  accounts to reflect all current fundraising efforts, events and programs, the creation of the weekly e-newsletter in conjunction with all other staff members, and maintaining a social media calendar for promotional purposes.  This position also serves as the main point-of-contact for HAF events and general inquiry phone calls and  emails, including managing the “info@” email address. 

TOOL LIBRARY

HAF operates a successful volunteer-run Tool Lending Library, with this position as the central point of contact.  This position oversees the recruitment, training and scheduling of volunteers, oversees the inventory, overall operations and outreach and promotion, including monitoring the program’s annual budget.

VOLUNTEERS AND INTERNS

This position manages and oversees the recruitment of volunteers and interns.  HAF has enjoyed the opportunity to employ interns each semester from local colleges and universities for a variety of projects and events.  HAF has a database of volunteers to call on for projects, events and programs.

OTHER 

Provide organizational and administrative support to the office as needed. 

Participate in evening or weekend meetings, programs, events, public hearings, neighborhood association meetings, and/or occasional Warehouse operations coverage. 

Performing any other duties and responsibilities which may be assigned.  

All qualified applicants will receive consideration for employment without regard to race, color,  religion, sex, national origin, age, disability, sexual orientation or gender. 

HOURLY RATE OF PAY: $22 per hour. Benefits  including accrued paid time off (PTO), national holidays, and health insurance is available. 

TO APPLY: Please EMAIL cover letter and resume to Pamela Howard, Executive Director at  phoward@historic-albany.org with “Manager” in the subject line. This position will remain  open until filled.